Hello there 👋
My name is Lawrie, and I've written this warm and wonderful blog post to explain how to introduce yourself in an email.
When emailing someone new (or speaking to them), it's essential to introduce who you are, explain why you're emailing, and (if you're asking for something) what you want.
If this all sounds simple, it should do – introducing yourself in an email is easy (as long as you stick to the format and follow our rules).
In this guide to writing intro emails, we provide a step-by-step guide on crafting compelling messages, followed by 14 fantastic samples and a template.
Great introduction emails make the best first impression. As the old cliche says, you only get one chance, so do it properly with MailMaestro😉
What is a self-introduction email?A self-introduction email is a message you send to introduce yourself to someone in a professional or academic setting. It's your chance to make a good first impression by sharing who you are and why you're reaching out. Whether you're contacting a potential employer or a new colleague, your email should be clear, polite, and to the point.
A well-written self-introduction can help you build important connections.
Why self-introduction emails are importantIn today's digital age, it's more important than ever to make a good first impression online. Think about it: when you meet someone in person, you have a few seconds to make a good impression. You shake their hand, make eye contact, and introduce yourself. In an online introduction email, you have even less time to make a connection.
According to Dr. Mignon Fogarty, founder of Quick and Dirty Tips, crafting concise and professional emails plays a crucial role in workplace interactions. She emphasizes the importance of focusing on clarity and tone to build credibility in written communication.
Introduction emails are your virtual handshake, your opening line in forging meaningful connections. From professional networking to potential collaborations, mastering the art of crafting introduction emails is a valuable skill that can open doors and lay the foundation for lasting relationships.
Introduction emails are important for a number of reasons. They can:
Make a good first impression. When you first meet someone, you only have a few seconds to make a good impression. An introduction email can help you do that by giving the recipient a sense of who you are and what you're about.Build relationships. Introduction emails are a great way to start a conversation and build relationships with people you don't know. They can also help you stay connected with people you've met in the past.Generate leads. If you're in sales, introduction emails can be a great way to generate leads. By reaching out to potential customers and introducing yourself, you can start a conversation that could lead to a sale.Promote your business. If you're self-employed or own a small business, introduction emails can be a great way to promote your business. By introducing yourself to potential clients and partners, you can raise awareness of your business and its services.Get help. If you're looking for help with a project or task, an introduction email can be a great way to reach out to experts in your field. By introducing yourself and explaining your situation, you can increase your chances of getting the help you need.Tips for writing introduction emails:Be concise and clearKeep your email concise while clearly stating who you are, your purpose, and how the recipient can benefit from the connection. Diana Booher, author of "Communicate Like a Leader," advises that "writing emails with purpose and precision avoids unnecessary back-and-forths."
PersonalizeMention shared interests, experiences, or mutual connections to make the email more relevant and engaging.
Highlight mutual benefitsClearly articulate how the recipient might benefit from the connection and what value you can bring to the table.
Self-introduction email formatImagine you've started a new job, and nobody knows who you are and what you do. An introduction email is an essential ice-breaker and a great way to kick off your time at a new company.
Introduction emails are essential if you're taking on a new account or working with a new contact at a business.
As well as saying hi, introduction emails are a way to clarify any details to avoid confusion or embarrassment. For example, you can share pronouns to ensure everyone understands who you are and how you want to be addressed.
Here are the essentials of the self-introduction email format...
1. Self-introduction email subject lineThe subject line for email introducing yourself is critical, as it's the first (and potentially only) thing your recipient will see.
Unless it's compelling, it'll be ignored. (Don't worry if you get no response, here's how to send a reminder email or a follow-up email.)
How do you create a great introduction email subject line? Here are a few examples:
Introduction from Hello from at A quick helloRequest to chatInterested in opportunitiesLet's put this into practice and build an example:
Tosaku@mail.com, aaro@mail.comIt's my first day!Best subject lines for introduction emailsThe subject line is key to getting your email noticed, so it should be clear, engaging, and professional. Here are some examples of effective subject lines for introduction emails:
"Introduction from [Your Name]""Reaching Out to Discuss [Topic]""Connecting on [Shared Interest or Event]""New Team Member Introduction""Meeting Request from [Your Name]""Hello from [Your Name] – Excited to Connect!""Introducing Myself – [Your Name]""Following Up on [Event or Meeting]""Reaching Out Regarding [Project or Position]""Quick Introduction from [Your Name]""Looking Forward to Connecting"These subject lines are concise, professional, and give the recipient a clear idea of the email’s purpose. Choose one that best fits your situation to boost the chances of your email being opened.
2. Self-introduction email bodyYour recipient has clicked the message and opened it. Start by delivering a personalized greeting with the person's name, if possible. Then get to the point and introduce yourself!
If someone has already made an intro between you and someone else, you don't necessarily need to give too many details here (and if you do, remove the CC).
Here are some suitable opening email phrases include:
Let me introduce myselfFirst, let me introduce myselfPlease allow me to introduce myselfI wanted to introduce myselfI would like to introduce myself through emailWe can build our example message out some more...
Tosaku@mail.com, aaro@mail.comIt's my first day!Hi everyone,
It's my first day here, and I wanted to get in touch to introduce myself. My name is Lawrie, and I work as a writer here at MailMaestro. I can't wait to get started creating great content for one of the world's fastest-growing and most exciting tech start-ups.
3. How to end an email introducing yourselfThey know who you are and why you're emailing, so it's time to end. You can add contact details or another call to action (CTA). Always add a sign-off and include your signature.
Before signing off and sending your email introduction, proofread it and ensure you've included everything – including your critical contact details.
Here's the final instalment of our example to show you how it's done...
Tosaku@mail.com, aaro@mail.comIt's my first day!Hi everyone,
It's my first day here, and I wanted to get in touch to introduce myself. My name is Lawrie, and I work as a writer here at MailMaestro. I can't wait to get started creating great content for one of the world's fastest-growing and most exciting tech start-ups.
You can learn a little more about me on my LinkedIn profile. I'm going to be working with you to help supercharge our SEO.
If you have any questions for me or would like to arrange a meeting, you can contact me at (insert details).
I can't wait to work with such a talented team.
Thanks, Lawrie
If you're struggling with formatting emails or writing professional emails, check out our other guides, including how to write professional emails.Need to write a great introduction email? Try MailMaestro for free!MailMaestro can help you draft a professional introduction email in a matter of seconds. One of our standout features is the Improve existing email option. You can input your draft and MailMaestro's AI email assistant will refine it, making it more professional, concise, and compelling.
🪄 MailMaestro tip:Use MailMaestro's Improve existing email feature. Customize any of the email examples below to suit your needs. Or, enter a quick sentence explaining the message you'd like to convey. After filling in the placeholders, use MailMaestro's Improve existing email option. Then, paste your draft into the text box. Make sure to select your preferred email tone and length. And just like that, you'll have a polished email ready to send!
Languages in self-introduction emailThe language you use in a self-introduction email should be simple, polite, and professional. It’s important to keep your message clear and easy to understand, especially in professional settings.
Research shows that emails written at a third-grade reading level are 36% more likely to receive a response compared to those with more complex language. This is because simpler language helps busy readers quickly understand your message.
When communicating with people from different cultural backgrounds, it's also important to adjust your tone to fit their communication style. By keeping your language clear and respectful, you're more likely to build a strong connection and get a positive response.
15 email introduction examplesConstructing introduction emails should be easy if you follow the principles above.
When in doubt, you can use these professional self-introduction email examples. Remember that intro emails sent inside your company to colleagues can have some personality.
But, when communicating as a manager or externally with clients or customers, focus on being formal!
1. Self-introduction email to colleagues sampleThis self-introduction email to colleagues is short and easy to understand. There's not much personality on show here, but the core of the message is there.
It's ideal to send it to an email list, for example. On the other hand, if you send this to individuals, take the time to personalize it a little (or a lot).
Hi (Recipient's name),
My name is (your name), and I wanted to introduce myself to you
I'm starting as the (job title) at (company name). I've joined the business from (provide some details about where you've come from).
My first day is (details). I'm looking forward to starting and getting to know you all.
If you need to contact me about anything, you can contact me at (insert details).
Thanks,
(Your name)
2. Introduce yourself to a new team email sampleThe example above is a pretty anonymous email you could send to anyone. When introducing yourself to team members, it's a good idea to outline your skills and experiences.
You'll want to be positive and make a great first impression, as these are the people you'll be working with every day.
How do you do that? Check out this email to introduce yourself to a new team member example.
Hi (Recipient's name),
Let me introduce myself. I'm (your name), and I've joined the team as (job title).
I thought it might be worth giving you some information on my background and skills. I'm (insert information).
I'm excited to get to know you and start my career here. I'd welcome the chance to learn more about you and what you do. This will help me to get off to the best start.
You can send me an email at (insert details) or find a slot in my (currently empty!) calendar.
I'm really looking forward to working with everyone at (company name).
Kind regards,
(Your name)
3. Self-introduction email sample on the first day of workAhh, that first day of work feeling where you don't know anyone, what you'll be doing, or even where you're sitting.
This intro email (you can also send it on Slack or another messaging tool you may use) is set-up to connect with colleagues as soon as you arrive. Don’t be a stranger!
Hi (Recipient's name),
I wanted to say hi on my first day! My name is (your name), and I've joined (company) today as the (insert job title).
Obviously, I'll have questions, so please be patient with me as I learn the ropes! Don't worry, I'm a fast learner, and I hope to be up to speed soon.
I'm excited to start and work with you all. If you want to know more about me, you can message me at (insert details) or stop by my desk and say hi.
Thanks!
(Your name)
4. Sample email to introduce yourself to someone you've never metWe all know that cold emailing can be intimidating. There's the fear of failure and rejection. But in our experience, most people are polite and cheerful (the ones worth working with, anyway!).
This sample demonstrates how to introduce yourself in an email to someone you've never met before.
Hi (Recipient's name),
We've never met before, but my name is (your name), and I'm contacting you from (company name).
I know it can be annoying to get emails from people you don't know. Still, I'm getting in touch because I wanted to (discuss an opportunity, promote a product, apply for a job, etc.).
If you're interested in chatting further, please contact me at (insert details). I'm always available online or happy to arrange an in-person meeting.
Many thanks,
(Your name)
5. Sample email introducing yourself as a new managerAs a manager, you're in charge of a team and need to lead from the front. You'll want to appear professional and focused but also want to show some personality and appear approachable. You're the boss, so build an email that suits your personality and style – but here are the basic building blocks.
Hi (Recipient's name),
It's my first day here at (company name). I'm joining as the new (job title) and will be leading the team.
I've worked as a (what you do) for (X) years. I recently worked at (company name), where I was the (job title). You can learn more about me and my experience on my LinkedIn profile. (Insert link)
I'm delighted to start working with all of you. I'll meet with each of you individually as part of my induction, so look out for a calendar invite!
If you have any questions for me or would like to chat about anything, you can contact me at (insert details).
Thanks,
(Your name)
6. How to introduce yourself in an email for a jobYou must be careful when sending an email to introduce yourself for a job, as you need to hit the right tone. Be confident but not arrogant.
When planning out how to write an email introducing yourself for a job, think about what the other person is looking for. You can use the job advert for some strong ideas about what they're searching for.
Be formal, use a full name if possible, and always check it for grammar and spelling before sending, and don't forget to attach a resume.
Application for Marketing Director PositionDear Steve Roberts,
My name is Ryan Sinclair, and I am applying for the Marketing Director position. I am hugely excited about the role and believe my skills and experience make me an exceptional candidate.
I have attached a copy of my most recent CV and a covering letter to support my application. If you have any questions about my application, please do not hesitate to contact me.
I look forward to hearing from you about the progress of my application in due course.
Yours sincerely,
Ryan Sinclair
7. New employee self-introduction email sampleWhen joining a new company, it's common to send a first-time introduction email to your colleagues or your boss.
Your new employee self-introduction email may go to your department or directorate. Still, in some cases (for senior roles), it may include the entire organization. In this example, the self-introduction email is going out to a large group, so we're keeping it light on details.
Here's a new employee self-introduction email sample that you can adapt and use on your first day at work.
Hi, I'm your new Marketing Director, Ryan SinclairDear Colleagues,
My name is Ryan Sinclair, and I have recently joined (company) as the new Marketing Director.
I want to introduce myself to you all and take this opportunity to express how excited I am to be joining the company at this point.
Please feel free to contact me if you would like to get in touch. I'm looking forward to getting to know all of you and working together.
Yours faithfully,
Ryan Sinclair
8. Self-introduction email to teamA self-introduction to a team is likely to include more specifics and details than a general email. These are the people you'll be working with daily, so it's worthwhile giving them more information. As part of your organizational induction, you'll likely meet with these people, so being as enthusiastic is encouraged.
Hi, I'm your new Marketing Director, Ryan SinclairDear Marketing Team,
My name is Ryan Sinclair, and I have recently joined (company) as the new Marketing Director.
I want to introduce myself to you all and take this opportunity to express how excited I am to be joining the company and leading the team.
I'm keen to meet as many of you as possible, so please find some time and book a meeting in my calendar. I'm looking forward to working with you all and helping the company to meet and exceed its targets.
Yours faithfully,
Ryan Sinclair
9. Self-introduction email to clientIf you're wondering how to introduce yourself in an email to clients, we're about to show you. When introducing yourself to a client, it's important to follow the established rules, express enthusiasm, and be optimistic for the future.
We describe how to introduce yourself in an email to existing clients who have a relationship with your business and new ones you begin working with. In this self introduction email to client template, we're contacting someone to request a meeting.
Meeting request – Ryan Sinclair, (company name)Dear Sarah Storey,
My name is Ryan Sinclair, and I'm the new Marketing Director at (company). I have recently joined the company and am contacting important clients to introduce myself personally.
I would welcome the opportunity to meet with you, understand more about your role within the organization, and discuss how we can work together most effectively.
Please feel free to contact me to arrange a meeting. I'm looking forward to working with you in the future and continuing our positive relationship.
Yours sincerely,
Ryan Sinclair
10. Self-introduction email to new clientsA self-introduction email to new clients can establish a solid start to your relationship. When deciding how to introduce yourself in an email to a new client, we suggest being polite and keeping things short, giving them the initiative to continue the conversation.
Welcome from (company name)Dear Susan Jones,
My name is Ryan Sinclair, and I am Marketing Director at (Company). First, I would like to formally introduce myself to you and express how excited we are to work with you.
I would welcome the opportunity to discuss our ongoing relationship. Please get in touch with me to arrange a suitable date and time for a meeting.
If you have any questions or require any additional information or support, please don't hesitate to contact me at any point.
Yours faithfully,
Ryan Sinclair
11. Business email introducing yourselfA self-introduction email to business partners or potential contracts should focus on the detail and encourage them to contact you. In this example of how to introduce yourself in a business email, we provide a short and snappy intro without delving too far into the detail.
New business opportunity – (company name)Dear Kimberly Smith,
My name is Ryan Sinclair, and I am the Marketing Director at (Company). We are currently searching for an external partner to provide additional marketing services to our organization.
I would welcome the opportunity to learn more about your services and your business before discussing the current opportunity.
Please feel free to contact me to arrange a meeting. I'm looking forward to speaking with you.
Yours sincerely,
Ryan Sinclair
12. Official introduction email sampleThe ability to formally introduce yourself over email is necessary when writing to official figures, such as politicians or Government officials. Formally introducing yourself in an email is a more acceptable form of correspondence than a phone call and more immediate than sending a letter.
In this example of how to introduce yourself formally in an email, we provide a standard format and template for you to follow before you make your request.
Introduction: Ryan Sinclair, Marketing Director at (company name)Dear Councillor Paul Stanley,
My name is Ryan Sinclair, and I would like to introduce myself to you. I am the new Marketing Director at (Company). I have recently joined the organization and am contacting individuals who have a positive relationship with our business.
I would welcome the opportunity to meet with you, understand more about your work with our organization, and discuss how we can work together most effectively.
Please feel free to contact me to arrange a meeting. I'm looking forward to meeting with you in the future.
Yours sincerely,
Ryan Sinclair
13. Professional self-introduction email sampleWriting a professional introduction email is an essential skill for anyone who is employed. When deciding how to professionally introduce yourself in an email, we recommend following the rules and conventions of formal writing.
In this example of how to write a professional email to introduce yourself, we give you a pretty standard approach.
Introduction: Ryan Sinclair, Marketing Director at (company name)Dear Logan Gladwell,
My name is Ryan Sinclair, and I would like to introduce myself to you. I have recently joined (company) as the new Marketing Director and am excited to start my new role.
I would welcome the opportunity to meet with you and discuss establishing a stronger relationship between our two businesses.
Please feel free to contact me to arrange a meeting. I'm looking forward to working with you in the future.
Yours sincerely,
Ryan Sinclair
14. Personal introduction emailIn this personal introduction email, we strike a friendlier and more casual tone. Of course, it's entirely up to you whether you want to be this informal.
Still, in certain situations, it can be appropriate. For example, if a colleague or a friend has introduced you to someone already, just say thanks and keep it casual.
Here's one example of an informal personal introduction email.
I'm new at (company name). Let's get together…Dear Aliya Roy,
We've not met before, but my name is Ryan Sinclair, and I'm the new Marketing Director at (Company).
I've just started, but I'm learning more every day about the great partners we work with, including yourself. So I'd love the chance to get together and chat about how we can do more together.
You can drop me an email here with a date and time to meet, and I'll make all the arrangements.
I look forward to hearing from you and working together in the future.
Thanks,
Ryan Sinclair
Checklist for introducing yourself in an email:By now, you should understand how to put together great introduction emails. If you need a reminder of the essentials, here's a checklist for introducing yourself in an email.
Use a clear and concise subject lineStart with a friendly greetingIntroduce yourself and explain the purpose of your emailBriefly describe your professional background and skills (optional)Mention any relevant qualifications or certifications (optional)End with a call-to-action or request for further communication (it's optional but definitely worth considering).Proofread and edit your email before sending
Self-introduction email templateThe samples above are an essential primer, but you can use the template below as the basis for building your own introduction emails.
Work through the template from top to bottom and fill in the gaps. The customizable template can be cut, pasted, and adapted for almost an purpose.
Hi (Recipient's name),
I'm contacting you to introduce myself. My name is (your name), and I am the (job name).
Today is my (first day) at (company name). I wanted to reach out and say hello, and tell you more about me. I am (insert whatever details you want).
I'm looking forward to working with you (or managing you, etc.)
If you would like to contact me, you can reach me at (insert details).
Many thanks,
(Your name)
Pssst. Here's a secret. You can use MailMaestro to supercharge your self-introductions.MailMaestro is an AI email assistant that turns your instructions into ready-to-send emails and messages. If you're still struggling to find the right words for introducing yourself by email, MailMaestro can help you get started and offer some inspiration.
The next time you need to write a self introduction email just keep our samples in mind or pick up MailMaestro to introduce yourself with confidence.
Let me introduce the conclusion…It's been a pleasure guiding you through the fundamentals of creating engaging introduction emails.
The important thing is to ensure you stick to the structure and include all the information required. There's no need to be creative.
Just cut straight to the point and say who you are and why you're messaging — it's the ideal introduction.